During May – July 2022 we took a draft Code of Meeting Practice to our community for comment.
We were seeking feedback on changes to the Code:
- to allow for the recording of public forums that are held prior to each meeting, and
- to allow Councillors to attend meetings by audio-visual link and hold meetings by audio-visual link in the event of public health emergencies or natural disasters.
During the consultation period, we received 14 submissions from the community on the Draft Code. The key issues raised have been covered in the frequently asked questions at the bottom of this page.
The feedback received from the community was considered and some changes made to the draft document.
The Code was then adopted by the elected Council at the 24 August 2022 meeting.
What is the Code of Meeting Practice?
The Code of Meeting Practice applies to all meetings of Council and committees of Council (of which all the members are Councillors).
It sets standards and provides guidance around how meetings should be held, including the organisation of meetings, conduct during meetings (such as rules of debate, confidential matters, time limits on meetings, order of business and voting) and requirements after meetings. For more information about Council Meetings, please click here.
Council must adopt a Code of Meeting Practice within the first year of a new Council.
View the Code of Meeting Practice below
To view the Code of Meeting Practice document in full-screen in the interactive PDF viewer above, select the bracket icon at the bottom-right side the toolbar to enable full-screen.
If you are having trouble viewing the document in the interactive PDF viewer, you may also download the full Code of Meeting Practice in the Document library on this page.
Changes in response to submissions
A number of changes were made to the draft strategy in response to the feedback provided in the submissions.
The Draft code adopted with the following amendments:
- Section 4.3 – recording of public forum – the code was amended to state that the public forum will be streamed live and a copy of the audio placed on Council’s website
- Section 3.30 of the code was amended to add that one hard copy of the business paper (without attachments) be available at the Council Chamber.
A summary of all the submissions can be found here.
- Why don’t Councillors receive the Agenda until three days before the Council meeting? That doesn’t seem long enough to digest the information and be able to make an informed decision?
- Why do Councillors have to submit a Notice of Motion eight days before the Meeting, yet they only receive the Agenda three days before the Meeting? That doesn’t seem fair?
- Why are Councillors not permitted to ask questions that comprise a complaint about the General Manager?
- Why are the Public and Open Forums held on the morning prior to the Meeting, rather than just before or during the Meeting?
- Why is there a Pre-Meeting Briefing held before the Council Meeting?
- Why are only three speakers allowed to speak for and against each item on the Agenda at the Public Forum?
- When can a Meeting be closed for confidential reasons?